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September 21, 2026 Key Updates & Decisions Branding & New Logo The Tractor Badge received the strongest ranking in the logo vote and will move forward as the basis for ACBC’s new identity. Seth will continue refining the logo, including color options, typography, layout variations and applications such as letterhead. The board would like to explore blue/blue-green colors, potentially with a red tractor, while retaining a Vermont/National Forest feel. The board will have an opportunity to review final revisions before implementation. The new branding will eventually be incorporated into the ACBC website and other communications. Fall Events Bristol Harvest Festival — September 26ACBC will have a presence at the event. Sam will staff the table from 10 a.m.–3 p.m. and is developing a postcard highlighting ACBC trails and donation information. The board discussed creating a standardized event kit with items such as graphics, stickers, maps, banners and other materials that can easily be used at future tabling events. Best Day Ever — October 1, Holley HallACBC will support the event through promotion and volunteer participation. Kaitlin offered to volunteer, and Sam plans to attend and be available to answer questions. Sarah will include the event in the newsletter and coordinate with Tim and Sam on messaging. Lincoln Sports Trail Opening — Tentatively October 17Carl and Sam are available to represent ACBC. Tim will follow up regarding trail readiness and plans for the opening. Fall Silent AuctionSam is developing a silent auction fundraiser for late November and soliciting donations. Tillerman has offered its barn as a potential location for an in-person closing event. Sam will investigate possible dates before the next board meeting. Season-End Member Event — November 11The board selected November 11 at 6:30 p.m. at the Marquis Café for the season-end membership event. Carl will reserve the space. The event should serve not only as an end-of-season gathering but as an opportunity to communicate ACBC’s impact and recruit volunteers, committee members and future board members. The program may include trail accomplishments, volunteer contributions, membership impact, committee opportunities and information about how membership dollars support ACBC’s work. The board discussed incorporating an RSVP that allows members to indicate how they would like to become involved. Committee Structure & Board Development The board discussed creating a stronger committee structure so that more work can happen between board meetings and responsibilities can be distributed among a larger group of volunteers. Rather than immediately launching all six committees proposed in the governance plan, the board discussed starting with a smaller number of priority committees. Events and Fundraising emerged as immediate priorities, with trail-related work potentially organized around existing trail bosses and volunteers. Committees do not necessarily need to be composed entirely of board members. This creates an opportunity for ACBC members who want to contribute but do not want to commit to full board service. Recruitment will be increasingly important. Eric plans to step back from leading fundraising, and George indicated that he may also begin reducing his involvement with the club. The board agreed that ACBC needs to actively communicate the specific skills, roles and volunteer opportunities it needs. The November membership […]

Board Meeting Notes & Action Items Date: August 17, 2026Time: 6:00–7:52 PMLocation: Google Meet Attendees Tim Steele, George Lawrence, Andrew Hirsch, Kaitlin Hayes, Wes Butler, Sarah Schumacher, Erik Dahl, Robert Wheland 1. Branding & Logo Action: Seth — Revise logo with “Addison County Bike Club.”Action: Tim/Board — Review and vote by email once finalized. 2. Upcoming Events Family Ride Series September 12 — Rochester Trail Opening in Lincoln Best Day Ever / Timberlands Event Fall / End-of-Year Event 3. Trail Maintenance & Equipment Maintenance Priorities Review and address conditions at: Battell Woods Equipment Other 4. Trailforks Action: Sarah — Contact VMBA regarding Trailforks Pro.Action: Trail Team — Determine process for updating Trailforks. 5. Membership & Outreach Membership Donor Outreach Member Welcome Packet Develop a new member welcome packet that includes: 6. Member Survey Action: Robert — Promote survey through FPF and Addison County.Action: Robert — Prepare survey summary for next board meeting. 7. Communications August Priorities Next Newsletter Potential topics: 8. Committee & Board Structure A major priority is building a stronger committee structure so work can continue between board meetings. Discussion / Priorities Priority: Build a stronger volunteer/committee structure before the 2027 season. 9. Treasurer’s Report Current account balance: $12,915.21 Potential Expenses Open item: Develop a process for event coordinators to request event funds. 10. Town & College Relations 11. Development Committee 12. Trail Bosses Trail Bosses: Andrew, Seth, Erik, Luke, Ashar Current needs: 13. Pride Ride August 14 Ladies’ Rides 14. Fundraising Idea — Hogback Gravel Event Wes proposed a gravel race/enduro to raise money for Hogback. Potential requirements: Potential timing: Spring 2027 Action: Wes — Talk with Todd about race resources and expertise.

July 13, 2026 at  6pm  Silver Maple Construction Google Meet joining info Video call link: https://meet.google.com/hqh-rzyz-sio   —————————–   MEETING AGENDA   Call meeting to order; Introductions; minutes approval Vote to approve minutes from June 2026: https://docs.google.com/document/d/1YuCDcxMTy6qoaha3XiR7RVpjBswb9hOv0ZCiGBq797M/edit?usp=drive_link   President’s Report – Tim Update on Lincoln Sports Trails: Successful day on Saturday with 15 or so people. We moved brush piles away from the newest section of boardwalk, planked the boardwalk and cleared some Knot Weed to provide a river view. The lower loop is now complete. Waiting for the official all clear from Lincoln Sports, but expect them to open the trail for riding! This is a huge milestone for LS to have a completed loop after years of work to get it this far. L&D is scheduled to be back later this summer to build the upper loop trail as well. The expectation is to have that open sometime this fall with a Grand Opening event.   ACBC Logo implementation Final Logo review     Board Transition & Leadership Planning Survey – Hold till September meeting. Review survey responses Board Member Survey Proposal for next steps ACBC Bylaws Proposed Updates : Leadership Development Strategy Moosalamoo/ACBC grant opportunity – Sarah L&D report on areas to target Notes from Tom Lepesquer of L&D: 1) We did go out and ride the Hogback Trail segment we highlighted in our meeting but we found very little damage or persistent water. There were a couple of grade reversals that could use some love and the grassy section of the trail near the blueberry fields was a little soft, but overall it was in really good shape so we did not feel going in to perform drainage work would be a net positive.  2) On the Oak Ridge Trail we were curious what the plan is to access it from the 125 side. Is that USFS land? could that be something to add for improvements? 3) Also on the Oak Ridge trail the 125 side is pretty rough and steep. I know “rugged”  is the character that we are going for but it is pretty steep and rooty and I don’t personally think it is the most enjoyable until you get past that initial steep section. That’s just an observation from a potentially biased standpoint but I think that the rest of the Oak Ridge trail is a lot more enjoyable to ride even if it didn’t get the same level of attention as mt moosalamoo during the improvements.  VMBA Welcome Packet and Donor Thank You Notes Handoff materials to Sarah (George/Carl) Welcome letter draft for review (coming on 7/12) July and August Priorities Seasonal maintenance to provide best riding experiences Cutting back weeds, briars, poison ivy Leister Hollow Moosalamoo campground loop New Leaf parking area, double track and field exit of Frayed Sanity Lincoln Sports boardwalk and field section of trail Middlebury – Battell Woods poison ivy Membership!!!!!!   Talk to your friends, Sell the successes of the club and community.  Social posts with shameless self promotion. We have to tell the people what we are doing, how many hours are going in, how many miles we […]

June 15, 2026 at  6pm  Silver Maple Construction Google Meet joining info Video call link: https://meet.google.com/hqh-rzyz-sio —————————– Call meeting to order; Introductions; minutes approval 6:07pm Vote to approve minutes from May 2026:  Minutes from ACBC Board Meeting May 2026 Quick Approval ACBC Board Meeting MinutesJune 15, 2026 | 6:00 PMSilver Maple Construction / Google Meet Attendees: Tim Steele, Trevor Schnorr, Scott Mason, George Lawrence, Seth Beck, Wes Butler, Eric Berg, Erik Dahl, Samantha Morrissey, Kaitlin HayesMeeting Called to Order: 6:07 PM Approval of Previous Minutes The board reviewed and approved the May 2026 meeting minutes. President’s Report Logo Rebranding Survey Results The board reviewed results from the 2026 ACBC Logo Survey. Discussion centered on the top-ranked concepts: Sun Logo (#1) Mountain Bike Logo (#2) Chain Logo (#3) Next Steps General consensus favored advancing: Board Transition & Leadership Planning The board reviewed responses from the Board Member Survey and discussed proposed bylaw updates related to leadership succession. Discussion included: Leadership Transition Timing Two options were discussed: Fall Transition Spring Transition Board sentiment favored a fall transition model. Tim emphasized the importance of increased survey participation to inform final decisions. Donor Stewardship & Member Welcome Materials The board discussed improving engagement with new members and donors. Topics included: Discussion also focused on: A year-end accomplishments report was suggested as the basis for future welcome materials. Volunteer Hours Tracking The board discussed increasing participation in volunteer hour reporting. All members who volunteer can track volunteer hours for contribution to a VMBA lottery for prizes. We track our hours in this document: Rewards Volunteer Program Hour – ACBC.xlsx Members can always enter hours through the ACBC website on the Get Involved page within the volunteer hour logging form at the bottom of the page: https://addisoncountybikeclub.org/get-involved/ Topics included: Volunteer hours include time that board and ACBC members spend doing: Communications Report Social Media Recent Family Ride content performed well. Discussion focused on: Upcoming Communication Priorities Additional Content Ideas Detailed Comms Plan: https://docs.google.com/document/d/1SorbsJ_WGIrDeEXYqBJLdDZbOQzLillwMdk478V13ug/edit?usp=sharing  Membership Update The board reviewed membership progress toward the goal of 200 members in 2026. Discussion included: Strategies discussed: Ideas included incentives for milestone memberships. Treasurer’s Report The board reviewed: Potential future purchases: Logo project budget remains approximately $500. Development Committee Report The board discussed development committee recruitment. Eric stressed the skills we are seeking for committee members: Discussion also included future fundraising needs related to Timberlands and other trail projects. Trail Reports Moosalamoo New Leaf Trail Maintenance Discussion The board discussed: Potential work days: Family Ride Series June Ride Recap July Event Planning Discussion focused on: Future events remain under development. Pride Ride Potential dates: Venue discussion included: The board discussed balancing accessibility, social atmosphere, trail difficulty, and travel distance. Women’s Ride Discussion The board discussed the possibility of establishing a women’s ride series and identifying potential ride leaders. Movie Night The Marquis Theater is unavailable until fall. The Timberlands group has interest in screening Best Day Ever at the Bristol library.  Potential films discussed: A fall event is being considered.  Sam to connect George with Porter to follow up on potential.  New Business Snow Bowl Trails George asked about future trail […]

June 15, 2026 at  6pm  Silver Maple Construction Google Meet joining info Video call link: https://meet.google.com/miu-axot-zam —————————– MEETING AGENDA Call meeting to order; Introductions; minutes approval Vote to approve minutes from May 2026:  Minutes from ACBC Board Meeting May 2026 President’s Report – Tim Membership Update – Rob Treasurers Report – Carl  Development Committee Report – Eric Trail Bosses: Andrew, Seth, Erik, Luke, Ashar Family Ride Series:  Wes   6/13, 7/11, 8/8, 9/12 Pride Ride: Kaitlin Lady’s Rides: Kaitlin Movie Night:  George ACBC Calendar – upcoming events, tasks and opportunities