March 17, 2026 at 6 pm
Silver Maple Construction
https://meet.google.com/knw-cqux-kzh?authuser=1&pli=1
https://calendar.app.google/e1nYzf6hKbbhSiGM8
AGENDA
6:00 – Welcome Erik
– introductions and sharing what Lincoln had been up to.
6:05 – Review and revise Board Roles and Responsibilities
6:15 – Treasurer’s Report
– Projected income and expenses
– Monthly implications to operations
-Review BMighty2’s proposal for web hosting
6:20 – Membership Coordinator’s Report
– specific plan to engage and build membership.
-Monthly goals/tasks
6:25 – Trail manager’s reports
– 2026 and strategic goals
6:40 – Develop Calendar of Events
– set dates for any April dates, identify leads and set expectations for next steps
- Volunteer Trail work events
– establish norms
– log hours, communications, details
4/18 – New Leaf 9 -1
4/25 – Middlebury 8-12
5/6 – New Leaf 5-7
6/13 – Middlebury 8-12
8/3 – Middlebury 5-7
- Kickoff – Lead + 2nd, potential dates, budget, agenda
- Group Rides – Lead and 2nd, Locations, dates, Goals, Details
- Movie Night – Lead + 2nd, possible dates, movie, budget, agenda
7:15 – Placeholder for other business
-VMBA Chapters: VMBA Chapter Leaders: Q1 Advisory Council Coming up! (March 23d, 6-7pm)
-MALT Chipman Hill Trail Steward collaboration?
7:30 – Good Night, But don’t forget to do your homework!
DETAILS TO REVIEW
Trail Bosses information to supply
- Sub-committee members and contact info – Please put together a list of reliable volunteers and stakeholders to help support work on your trail network.
- 2026 management plan – What projects/maintenance are you planning to facilitate in 2026 – Please identify 2-3 ideal dates for volunteer work events.
- Strategic Planning – Are there improvements, additions, relationships that should be developed to facilitate future projects that serve our mission and vision
Membership Coordinator:
- Plan to engage lapsed members
- Plan to engage 2025 members
- Plan to reach new members
Treasurer:
- Proposed Budget for 2026,
- Expected income and expenses
- Fundraising Plan
Communications:
- Monthly Newsletter – Pres + Vice Pres + Secretary
- Social Media – What can we do well and consistently, Who?
- Website Updates – Who?
Events:
- Board member to take lead and 2nd to support before hitting the calendar and promotion
- Basic plan and budget proposed to the board for approval before hitting the calendar and promotion
- Season Kickoff
- Movie Night
- Group Rides
- Grand Opening at Lincoln?
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Leadership Chain of Command
- 5 officer positions per the bylaws
- President – Tim Steele
- Vice President – ________________
- Secretary – Sarah Schumacher , non-voting
- Treasurer – Carl Robinson
- Membership Coordinator – Rob Wheland
- Train Network Managers / Trail bosses
- Bristol – Tim Steele
- Middlebury – Andrew Hirsch
- Vergennes – Ben Hatch
- Moosalamoo – Ashar Nelson
- Lincoln – Erik Dahl
- Board Members – George Lawrence, Eric Berg
ROLES of Officers and Committees
- President:
- The President presides and sets the agenda for all the ACBC annual meeting and all meetings of the ACBC Board of Directors.
- The President oversees and assigns roles and duties to all officers, employees, the executive director and committees.
- President holds all other board members accountable to ACBC’s bylaws and governance
- The goal of Officers, Executive Director, board members, committees etc. is to preserve the President’s bandwidth for higher executive duties.
- The President has a duty to the board to not take on menial tasks
- President holds all other board members accountable to ACBC’s bylaws and governance
- President is the Spokesperson for the club
- VMBA contact
- Outreach to community
- Strategic Planning in line with the Mission and Vision
- Consistent communication with the membership (newsletter)
- Build and strengthen the board by supporting board recruitment and succession planning, develop board members’ engagement and effectiveness and overseeing board committees
- Vice President
- Next in line to be president
- Assumes president roles in the absence of the president
- Assist with the presidential duties and provides guidance to the President
- Oversees committees
- Leads communications strategy
- Leads special projects and governance work
- Secretary:
- The Secretary shall notify the Board of Directors and ACBC members of the meetings.
- The Secretary shall keep minutes of all meetings of the Board of Directors and distribute meeting notes to all board members.
- Upon board approval of meeting notes the secretary shall make them publicly available.
- The Secretary shall have charge of the By-Laws and any records of the Addison County Bike Club.
- The Secretary has access and main control of all communication outlets, including website, email, facebook, instagram, maintain Google Drive track volunteer hours coordinate with President
- OR 5 Hours / Month of Executive Assistant time
- Treasurer
- The Treasurer provides financial oversight and provides the board with an annual budget
- Ensures the board understands the club’s financial position by providing regular review of financial statements
- Monitors revenue, expenses, and cash flow
- Identifies and notifies the board of potential financial risk
- Ensures that proper financial controls are in place for allocating funds, e.g. approval processes
- Head of the Finance Committee???
- Grants
- Fundraising
- Accounting / Banking
- pay bills manage checkbook capital resources
- Track trail grant funding delineation
- QR codes
- PayPal Venmo
- Membership Coordinator
- Engages all members and donors with acknowledgements and communications in collaboration with President and Secretary/Communications lead
- Develops and implements plan to grow membership
- Engage past members
- Recruits new members
- Supports activities and events with and for members
- Trail boss / Trail Network Managers
- Monitors region and reports on trail conditions/updates trialforks
- Coordinates region trails maintenance and repairs throughout the year
- Plans and coordinates a minimum of 3 volunteer work days for member engagement
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