June 15, 2026 at 6pm

Silver Maple Construction

Google Meet joining info

Video call link: https://meet.google.com/hqh-rzyz-sio

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Call meeting to order; Introductions; minutes approval 6:07pm

Vote to approve minutes from May 2026:

Minutes from ACBC Board Meeting May 2026

Quick Approval

ACBC Board Meeting Minutes
June 15, 2026 | 6:00 PM
Silver Maple Construction / Google Meet

Attendees: Tim Steele, Trevor Schnorr, Scott Mason, George Lawrence, Seth Beck, Wes Butler, Eric Berg, Erik Dahl, Samantha Morrissey, Kaitlin Hayes
Meeting Called to Order: 6:07 PM

Approval of Previous Minutes

The board reviewed and approved the May 2026 meeting minutes.

President’s Report

Logo Rebranding Survey Results

The board reviewed results from the 2026 ACBC Logo Survey.

Discussion centered on the top-ranked concepts:

Sun Logo (#1)

Ranked highest overall in survey results.
Members appreciated its simplicity and ability to work in a single color.
Suggestions included increasing the prominence of “Bike Club” and emphasizing ACBC as the primary identifier.
Color palette remains under consideration.

Mountain Bike Logo (#2)

Concerns raised about complexity and reproduction at smaller sizes.
Several members felt the illustration appeared overly masculine.
Discussion included replacing the rider with more locally representative imagery such as agricultural elements.

Chain Logo (#3)

Strong support for its simplicity and versatility.
Members noted it would work well for stickers, CNC routing, merchandise, and single-color applications.
Discussion included incorporating full club naming within the design.

Next Steps

General consensus favored advancing:

Refined Chain Logo concept
Refined Sun Logo concept
Exploration of agricultural/tractor-inspired concepts

Board Transition & Leadership Planning

The board reviewed responses from the Board Member Survey and discussed proposed bylaw updates related to leadership succession.

Discussion included:

Avoiding forced term limits when qualified replacements are unavailable.
Establishing a process for extending terms when necessary.
Improving recruitment efforts among active riders and trail users.

Leadership Transition Timing

Two options were discussed:

Fall Transition

Allows mentorship during riding season.
Provides opportunity for new leaders to learn trail systems before winter.

Spring Transition

Aligns with annual planning cycles.
Provides preparation time before the busy riding season.

Board sentiment favored a fall transition model.

Tim emphasized the importance of increased survey participation to inform final decisions.

Donor Stewardship & Member Welcome Materials

The board discussed improving engagement with new members and donors.

Topics included:

Personalized donor thank-you letters.
Updated VMBA welcome packets.
Annual impact messaging.
Inclusion of project-specific notes when donations support specific initiatives.

Discussion also focused on:

Access to donor information.
Stationery, stamps, and printed materials.
Annual updates reflecting current projects and accomplishments.

A year-end accomplishments report was suggested as the basis for future welcome materials.

Volunteer Hours Tracking

The board discussed increasing participation in volunteer hour reporting. All members who volunteer can track volunteer hours for contribution to a VMBA lottery for prizes. We track our hours in this document: Rewards Volunteer Program Hour – ACBC.xlsx

Members can always enter hours through the ACBC website on the Get Involved page within the volunteer hour logging form at the bottom of the page: https://addisoncountybikeclub.org/get-involved/

Topics included:

Promoting volunteer hour tracking in newsletters.
Clarifying eligible activities.
Highlighting community contributions.

Volunteer hours include time that board and ACBC members spend doing:

Trail work
Event planning
Board service
Administrative support

Communications Report

Social Media

Recent Family Ride content performed well.

Discussion focused on:

Increasing video content. Reels get exponentially more exposure on social media than photo posts. Can add music to a photo to make it a “reel.”
Expanding participation beyond Middlebury-based families.
Promoting upcoming events.

Upcoming Communication Priorities

Middlebury Trail Work Day (June 17)
Timberlands DRB Meeting (June 23)
New Leaf Trail Day (July 25)
Five Town Riders registration and practice
Family Ride Series – (July 11) NEED LOCATION
Membership campaign
Community survey participation

Additional Content Ideas

Trail POV videos
“What to Expect” ride content
New Leaf retrospective content
Volunteer impact stories

Detailed Comms Plan: https://docs.google.com/document/d/1SorbsJ_WGIrDeEXYqBJLdDZbOQzLillwMdk478V13ug/edit?usp=sharing

Membership Update

The board reviewed membership progress toward the goal of 200 members in 2026.

Discussion included:

Membership typically slows during summer.
Immediate outreach opportunity exists while riding activity remains high.

Strategies discussed:

Contacting lapsed members.
Direct outreach to known riders.
Recruiting through Middlebury College cycling groups.
Publicly promoting the goal of reaching 200 members.

Ideas included incentives for milestone memberships.

Treasurer’s Report

The board reviewed:

Current Profit & Loss statement.
Project-designated funds.
Equipment wishlist.

Potential future purchases:

Event tent
Branded tablecloth
Promotional materials
Club banners

Logo project budget remains approximately $500.

Development Committee Report

The board discussed development committee recruitment.

Eric stressed the skills we are seeking for committee members:

Fundraising
Grant writing
Legal expertise
Land-use and easement knowledge
Development planning

Discussion also included future fundraising needs related to Timberlands and other trail projects.

Trail Reports

Moosalamoo

Early-season trail work has significantly improved conditions.
Two downed trees remain on the southern section.
Leicester Hollow recently cleared.

New Leaf

Standing water remains in some locations.
Additional trail features are under consideration.
Five Town Riders youth are constructing a step-up feature.

Trail Maintenance Discussion

The board discussed:

Landowner agreements.
TrailForks management.
Trail status reporting.
Signage needs.
Future work days.

Potential work days:

July 11
July 25

Family Ride Series

June Ride Recap

Eleven children and parents participated.
Strong participation from non-member families.

July Event Planning

Discussion focused on:

Bristol Pump Track
July 11
Potential cookout component
Potential tie dye component

Future events remain under development.

Pride Ride

Potential dates:

August 20
Rain Date: August 21

Venue discussion included:

Moosalamoo
New Leaf

The board discussed balancing accessibility, social atmosphere, trail difficulty, and travel distance.

Women’s Ride Discussion

The board discussed the possibility of establishing a women’s ride series and identifying potential ride leaders.

Movie Night

The Marquis Theater is unavailable until fall. The Timberlands group has interest in screening Best Day Ever at the Bristol library.

Potential films discussed:

Mountains of the Moon
Best Day Ever

A fall event is being considered.

Sam to connect George with Porter to follow up on potential.

New Business

Snow Bowl Trails

George asked about future trail development opportunities at the Snow Bowl.

Trevor expressed interest in helping build local trail capacity and discussed opportunities for increased student involvement through Middlebury College.

Meeting adjourned at 7:58 PM.

Action Items

Sarah

Update donor thank-you materials and welcome packet.
Contact Carl or George regarding hand over of thank-you cards and stickers.
Send Thank you notes to donors.
Create Google Form for Pride Ride registration.
Assist with Pride Ride communications and social promotion.
Continue producing video and social media content. (Newsletter)
Promote volunteer hour tracking. (Newsletter)
Push membership campaign and community survey participation. (Newsletter)

Seth

Finalize NL July trial work date, time and projects
Refine chain logo concept.
Continue exploration of agricultural/tractor-inspired logo concepts.

Tim

Logo Update – Summarize logo feedback and share with Capacitor
- Share Chain logo with feedback
- Share tractor logo with feedback
- Share sun logo with feedback
Continue leadership succession planning discussions.
- Solicit response to turnover survey
- Draft updated by-law language for review
Encourage additional Board Survey participation.

Sam

Share Committee structure and process draft
Communications:
- Monthly Newsletter – membership, volunteer hours, committee recruitment, Upcoming events
- Social Media – Family Rides, Trail work days, Community survey, membership

Rob

Share lapsed member report with the board in a format where each member can identify 5-10 target folks to individually reach out to. Track Action and success.
Reach out to Family Ride and other event folks to encourage membership
Plan at least 2 more membership drive events/action for 2026

George

Reach out to Middlebury College cycling community regarding student representation.
Explore Snow Bowl trail development opportunities. –
- work with Trevor to prepare a project goal/scope to present to Kim and Sean

Eric

Recruit development committee members with fundraising, legal, and grant-writing expertise..
Draft the “Story” and the “Ask”

Kaitlin

Confirm Pride Ride date time and location.
Provide photos and event materials for promotion.
Continue planning Women’s Ride concept.
Provide Pride Ride photos and promotional materials for social media

Wes

Finalize location and time for July Family Ride.
Coordinate volunteer support for Family Ride events.

Trail Bosses (Andrew, Seth, Erik, Luke, Ashar)

Review landowner agreement status.
Maintain TrailForks updates and trail conditions.
Identify signage, tool, and infrastructure needs.
Plan upcoming trail work days.

Communications Team

Promote Timberlands DRB meeting.
Promote Five Town Riders registration.
Prepare June/July newsletter.
Continue membership outreach campaign.

Blog

ACBC June Board Meeting Summary